Reunions

Planning Calendar for Your Door County Reunion

It’s hard enough gathering together a few friends or family for a holiday. Putting this reunion together will require some serious planning. But once people hear it’s in Door County, you won’t even have to nag them to RSVP. In other words, expect big numbers.

We’ve put together a monthly to-do list that you can download and print out. Check off items as you complete them and jot down your notes. Or send us an email and we’ll simplify things even further. .(JavaScript must be enabled to view this email address)

9-12 Months Before:

Select the dates and duration for your reunion
Make sure you choose a back-up date as well. If it’s a major holiday or festival, you may not be able to book at the price you want. Also, don’t limit yourself to summer. Door County is year-round beautiful and you can often get better rates between November and April.

Determine the number of people and how many rooms you’ll need
Some hotels will reserve a block of rooms for your group for a limited time period.

Select a "home base" community
Even though the communities in Door County are just minutes from each other, each one has its own vibe. Learn about them on our Communities Page and pick the one that sounds right for your group.

Choose the type of lodging that fits
From a group of rustic cabins on a sandy beach to modern condos with indoor pools, we have lodging to match the personality of your group. We also have lodging for those with special needs such as wheelchair accessibility and pet companions.

Send a Door County e-Postcard
It’s time to tease. Show your group what they have to look forward to and invite them to begin exploring our website for ideas.

6-9 months before:

Build an online trip plan
Create a customized trip plan for your reunion on our website. Click on "Plan Your Trip" and then "Plan An Itinerary" to get it started. You can add events by clicking the "Add To My Trip Plan" on each business or event page.

Hire a photographer to capture the moment
These reunions are few and far between. Eternalize the moment and book a professional photographer to take lots of pictures of the events.

Book catering, floral or entertainment
Door County has many talented vendors to make your reunion even more memorable.

4-5 months before:

Plan dining options
With award-winning restaurants featuring private rooms, boutique hotels with banquet facilities and of course, our world famous fish boils, things here fill up fast. You’ll want to make reservations for your group dining.

Plan group activities
Taking a charter boat to a remote, abandoned lighthouse. Kayaking over a sunken ship. Touring one of our many wineries. Whatever your group is into, make sure to book some activities for your event.

2-3 months before:

Confirm reservations
Now is a good time to double-check those reservations you made for lodging, tours, entertainment and dining.

Order matching t-shirts or hats
It’s easier to locate your group in a large crowd with matching gear. Plus, it’s a great reminder of the reunion for years to come.

Provide online information to your guests
Now is a good time to share all that information you’ve saved in your online Trip Plan. Email it to everyone attending so they can explore the planned activities and plan their own side trips on our website.

1-2 months before:

Plan group transportation
If your group is flying into Green Bay’s Austin Straubel International Airport, be sure to secure transportation from there to your lodging as it is an hour drive from there to Sturgeon Bay.

Provide written information to those not online
To those in your group who are not web-savvy, order a copy of the “Door County Official Visitor Guide” for them by calling 1-800-527-3529.

2 weeks before:

Check your RSVP list and call anyone who hasn’t responded yet

Reconfirm reservations with all vendors and discuss last-minute changes

1 week before:

Pack your bags and get ready to make some stories